Your privacy is important to us. We therefore request that you read the advisories below.

Universität Hamburg Marketing GmbH, Feldbrunnenstrasse 9, 20148 Hamburg (hereinafter "we"), publishes this Privacy Policy to advise users of the conference and convention management website (hereinafter "you") of how we process your personal data. Aware of the importance handling the personal data you transmit to us with special care, we accordingly comply with all applicable data privacy laws, including particularly the Federal Data Protection Act and the Telemedia Act. Protecting your privacy is of the utmost importance to us in general. Our compliance with data privacy laws therefore may be relied upon.

1. Definition

Personal data is information about the personal or material circumstances of an identified or identifiable person. Such data includes such information and details as your name, street address, mailing address, phone number and e-mail address.

2. Usage purposes

We exclusively gather and use personal data for the purpose for which you voluntarily provided such data, such as in contacting us for consultation or to execute a contract with our organisation. Usage purposes are stated at relevant places on our website; these are not subject to subsequent change. We thus only use and store your personal data if you have expressly given us your consent to do so, and then only to the extent which you have explicitly permitted, for example as specified in a contract with our organisation. We only gather information connected with your identity which you have explicitly provided to us; this data is stored on a specially protected server in Germany.

3. Data security

We have taken extensive technical and organisational measures to protect your data against possible threats such as unauthorised disclosure, access, viewing, modification or distribution as well as loss, destruction and misuse. As required we may utilise the TLS 1.2 encoding system (Transport Layer Security) to protect your personal data against unauthorised access by third parties during transmission. This is a standard, recognised encryption method for online services, including particularly for internet transmission.

4. Data disclosure to third parties

We do not disclose your personal data to third parties unless you have consented thereto or we are entitled or bound by law or administrative or court order to do so.

In some cases we utilise external service providers to process your data. We have carefully selected these providers and work with them on the basis of written contracts. These providers are bound to adhere with our instructions, and we regularly audit them. Your data are only disclosed if you have agreed thereto and disclosure appears necessary. These service providers are prohibited from disclosing the data to third parties.

5. Log files

Whenever you visit our website, your internet browser forwards usage data which are temporarily stored in 'server log files' for security purposes. Stored log files contain the following data:

The domain from which the user accessed the website
Date and time of access
IP address of the accessing computer
Web page/s the user visited on the site
Volume of data transferred, browser type and version
Operating system used, name of internet service provider
Notification of whether access attempt was successful

These log files are evaluated in anonymous form in the interest of improving the offering and making it more user-friendly, identifying and eliminating errors and manage server utilisation. This data is not personal data. Accordingly, it is not possible to cross-reference the recorded data to any specific person.

It may occur that your usage data is transmitted to the servers of the corresponding companies. We require this data to ensure a secure and stable connection between you and us. We also utilise the data to make using our website more convenient for you.

6. Cookies

Some functionalities of our website require the use of cookies. Cookies are small text files stored by your browser on your computer in a dedicated directory. Cookies can be used, for example, to determine whether you have visited a site before. Cookies cannot execute programs or transmit viruses to your computer. They serve strictly to make the website better and more user-friendly. Most browsers are configured by default to accept cookies. You can however configure your browser to reject cookies or to prompt you for explicit consent before storing a cookie. You can also delete cookies already placed at any time. Please note that disabling cookie acceptance may limit usability of our website.

You may file objection to such via e-mail.

This website uses transient cookies for temporary use. These cookies are automatically deleted when you log out or close your browser. These include in particular 'session cookies', which store a session ID that allows referencing various requests from your browser to the connected session. This allows recognition of your computer when you return to the site.

7. Contact form

When you send us an inquiry via the contact form, we store the information you provide in the contact form, including the contact data you state there, for the purpose of processing the inquiry and any follow-up questions. This data is not disclosed without your consent.

8. Rights to information, revocation and deletion

You have the right to receive information at any time free of charge concerning the personal data of yours which we have stored, including its source, the recipients of your data and the purpose of data processing, the right to have incorrect data corrected and to demand the deletion or restriction of your personal data to the extent storing of that data is not mandatory pursuant to § 28 paragraph 1 of the Federal Data Privacy Act (BDSG). You additionally have the right to revoke consent any time to the further use of your personal data, with non-retrospective effect. To do so please contact:

9. Revisions reserved

We reserve the right to revise this privacy advisory at any time in compliance with applicable laws, with non-retrospective effect. The latest updated version is posted on our website.

10. Responsible party, contact data

The responsible party within the meaning of the Data Privacy Act is:

Universität Hamburg Marketing GmbH, Feldbrunnenstrasse 9, 20148 Hamburg

All informational disclosures regarding Universität Hamburg Marketing GmbH (such as address and commercial register record number) are provided on the Legal Disclosures page.

For questions or suggestions concerning data privacy please contact us directly via letter or e-mail.

Last revised: 23 September 2016